When it comes to choosing a document shredding service for your business, there are a lot of factors to consider. Document shredding is critical to protecting your business from data breaches and identity theft, so you want to make sure you choose a reliable and trustworthy service.
To help you make the best decision for your business, here are six questions to ask when choosing a document shredding service:
1) How Long Have You Been in Business?
The first to ask a company for paper shredding in Los Angeles is how long they have been operational. While a new company could be perfectly reputable, you generally want to go with a company with some experience.
How long the company has been in business is a good indicator of its reliability and trustworthiness. If they’ve been around for a while, it’s likely because they’re doing something right.
On the other hand, if a company is brand new, you may want to do a little more research to ensure they’re legitimate and reliable.
Another way to check a company’s reliability is to read online reviews or ask for recommendations from people you trust. Customer reviews give information like:
-What their experience was working with the company
-If they were happy with the service they received
-If there were any issues or problems
It can help get a sense of what it would be like to work with a particular document shredding service.
2) Are You Licensed and Insured?
Choosing paper shredding services in Los Angeles that are licensed and insured is crucial. It protects you and your business in case of any accidents or damages that may occur during the shredding process.
Ask for proof of insurance and licenses before hiring a paper shredding company.
It is also important to verify that the company is compliant with all local, state, and federal laws regarding document destruction.
For example, some federal laws require that certain documents, such as tax records, be destroyed by a certified shredding company.
Make sure you know all the laws and regulations regarding document destruction before hiring a paper shredding service.
3) What Kind of Security Measures Do You Have in Place?
Reputed and secure shredding services in Los Angeles have the following security control measures in place:
-All employees must pass a strict background check
-Employees are always supervised while on the job
-Shredders are equipped with security cameras
-Security guards are present on site
Additional security protocols may include alarming gates and fences, motion detectors, and regular security audits.
Ensure the shredding service you choose has adequate security measures to protect your confidential information. Your personal and business data should not risk falling into the wrong hands.
4) What Is Your Shredding Process?
Different shredding processes document shredding services use. For example, some may rip the documents into smaller pieces, while others cut the documents into strips or confetti-like pieces.
A document shredding service’s process can affect how secure your documents are and how much it will cost to shred them.
Some of the methods are explained here:
Ripping– This is the most common method used by document shredding services. The documents are placed on a conveyor belt where they are pulled through rollers that rip them into smaller pieces.
Strip Cutting– This method usually involves cutting the documents into about an inch wide strips.
Cross Cut or Confetti Cut- This is the most secure shredding method as it cuts the document into small confetti-like pieces.
5) Can You Provide a Certificate of Destruction?
A certificate of destruction is documentation that proves your documents were properly destroyed. This certificate can come in handy if you are ever audited or sued.
Most reputable document shredding services will be able to provide a certificate of destruction. If the service you are considering cannot provide one, it is probably best to look elsewhere.
6) Do You Offer Secure Storage for My Documents Before and After Shredding?
Ask your potential shredding service provider if they offer secure storage for your documents before and after they are shredded. A reputable company will have a secure facility where your documents will be stored in locked bins or cabinets. They should also have security cameras and alarms to deter theft or break-ins.
The rates of shredding may vary based on:
-The frequency of service (weekly, monthly, one-time)
-The number of documents to be shredded
-The type of shredding service (on-site or off-site)
Be sure to ask for a price list from your potential provider so that you can compare rates.
Document shredding is a critical part of protecting your business. By asking the right questions, you can be sure that you’re choosing a document shredding service that will meet your needs and keep your business safe.